Timeline and Deadlines
Open call: September – November
Application Deadline: End November
Initial Selection: Mid December
Informal Discussions: Mid December – February
Final Selection: Beginning of February
Paperwork: February – Mid March
Nominations: Mid March
Acceptances & Applications: April – May
Final Meetups: April – May
Travel Preparation: Jun – August
Mobility Starts: September/October
Eligibility
Ahlia students are eligible to apply if they have completed at least one full year of studies. Mobility can take place during the 3rd or 4th year of undergraduate studies.
Deadlines
Begin the application process 6–9 months before the semester in which you plan to study abroad.
Criteria
To qualify for mobility or exchange, students must maintain a minimum GPA of 3.1/4 and demonstrate appropriate behaviour in all aspects, including academic honesty. In cases where two applicants have identical scores, priority will be given to the applicant facing fewer opportunities due to socio-economic or other circumstances. Note: The host university makes the final decision on selecting candidates for mobility.
Required Documents
Requirements may vary depending on the host institution. Typically, you will need to submit:
- Study enrolment confirmation
- Transcript of records
- Preliminary learning agreement
- Relevant CV
- Passport details
English Language Proficiency
Some partner institutions may require an English language certificate. Ahlia University can issue an official confirmation that all classes are taught in English. However, the partner institution may still request certificates, placement tests, or additional documents.
Learning Agreement and Recognition
Approved courses taken abroad will be recognised at Ahlia. Students will receive an “Exempt” (E) grade for any course completed abroad with a grade of C or above. The recommended minimum number of ECTS credits per semester is 19 (or XX equivalent in Ahlia credits).
International Academic Coordinator
Each college at Ahlia University has a designated International Academic Coordinator. This faculty member supports students in selecting equivalent courses at the host university, aligning them with Ahlia’s curriculum, and completing the Learning Agreement. The coordinator provides preliminary approval, while final approval is granted by the Directorate of International Relations (DIR). A Learning Agreement template is available in the Downloads section.
The College of Arts & Science: Dr. Name Surname, [email protected]
The College of Business & Finance Dr. Name Surname, [email protected]
The College of Engineering Dr. Name Surname, [email protected]
The College of Information Technology Dr. Name Surname, [email protected]
The College of Medical & Health Sciences Dr. Name Surname, [email protected]
Transparency & Selection
The selection process is fair, objective, and transparent, ensuring equal opportunities for all applicants. Only complete applications submitted on time will be considered. Ahlia University’s Directorate of International Relations makes the final decision on nominations, while the host university makes the ultimate selection. All nominations depend on the host institution’s available capacity.
Financial Overview
Students on mobility continue paying their regular tuition fees to Ahlia University. In some cases, Ahlia may offer a partial or full tuition fee waiver during the mobility period, depending on individual circumstances.
Ahlia’s Disclaimer
Ahlia University reserves the right to discretion in the selection process to uphold its reputation and ensure candidates demonstrate maturity, readiness, and suitability for the challenges of studying abroad. Selected students must conduct themselves with academic integrity and appropriate social behaviour both during and outside academic settings.
Procedure Step by Step
- Learn About Foreign Universities: Identify the university you are interested in, whether it is one of Ahlia’s partner universities or another institution of your choice. Ensure their study programmes are compatible with your home programme at Ahlia University and offer sufficient matching courses. For non-partner universities, gather detailed information about their procedures, deadlines, and any fees for international mobility students. Collect all relevant information.
- Choose Courses: Select courses that align with the ones you would take at Ahlia during the same semester abroad. Prepare a comprehensive list that includes course descriptions, credit hours, department/college, year, and semester. Present this information to the appointed International Academic Coordinator at your Ahlia College.
- Prepare the Learning Agreement: Once you have enough information about the courses, work with your International Academic Coordinator to draft the preliminary Learning Agreement. Download the template here or from the “Downloads” section. Submit the completed agreement to the Directorate for Communications and International Relations for approval.
- Collect the remaining documents:
Most applications require the following:- Study enrolment confirmation
- Transcript of records
- Preliminary learning agreement
- Relevant CV
- Passport details
- English Proficiency Confirmation (Ahlia University provides an official statement confirming that all classes are taught in English. However, the host university may require additional certificates or proof).
- Any other documents specified by the host institution
- Submit your application: During the promotional campaign and open call (October and November), in accordance with the published instructions, submit your complete application to the Directorate for Communications and International Relations.
- Pre-nomination discussions: After submission, Ahlia University conducts a preliminary selection process, including informal discussions with applicants.
- Selected candidates do the paperwork: If selected, gather all required documents to finalise your application.
- Ahlia University Sends Out Nominations: Ahlia University officially nominates its selected candidates to partner and international universities.
- Acceptances by International Universities: Partner and international universities review applications, accept candidates, and issue acceptance letters. Some may request accepted candidates to complete online applications through their platforms. This process usually takes place between April and May.
- Ahlia Assists You: Once acceptances are received, Ahlia University organises additional meetups and provides guidance to help you prepare.
- Organizing Travel & Stay: During the summer, arrange travel, accommodation, and other necessary details for your stay abroad. Once accepted by the host university, contact their designated officer for assistance with planning your stay.
- Your Mobility Starts: Arrive in the host country before your chosen semester begins to settle in and arrange your stay without stress.
How to Apply
During the open call (September–November), submit your application via email to [email protected] or through the online application form available here: [link].
