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Centre of Information and Learning Systems

Ahlia University

Welcome to Centre of Information and Learning Systems, the University Centre of all systems.

We, at the Centre take care of the technical management of ADREG system, Ahlia ERP system, Moodle and SharePoint. We are the Centre that takes care of all the Information Systems and Learning Systems of Ahlia University.

Services

The Centre is responsible for the technical services of:

  • ADREG
  • Ahlia ERP System
  • Moodle
  • Sharepoint

Goals

  1. Increased efficiency of our operations and the management of student, faculty and of administration processes
  2. Improved decision making and better planning
  3. Improved resources efficiency and management including and time resources of students, faculty and administrators.
  4. Automation to reduce operation time.
  5. Policies and procedures will be created to enhance and smoothen the operations.
  6. Support the mission of the university by achieving KPIs, and its strategic objectives.

The centre will be responsible for the following key functionalities

  1. To develop, monitor, update and upgrade functionalities of Ahlia Student Management Information System [ADREG], Learning System (Moodle and MSTeams), Collaboration System (SharePoint) and Ahlia Financial ERP system.
  2. Support management by providing functionalities to generate operational data for planning and control and help them in decision-making.
  3. Offer additional functionalities to the management which help in short-term planning, target setting and controlling business functions.
  4. Help management in goal setting, planning and evolving business plans and their implementation.
  5. As and when there were new/updated business rules the systems are updated in their functionalities to effectively implement them.
  6. The systems will be continuously reviewed to make sure the updated policies/ procedures are implemented including user communication and training.

ADREG System (Management Information System)

ADREG (Admission and Registration) system is a proprietary system developed in-house in Ahlia University which automates the processes of student admission, registration. In addition, all planning for course, faculty, rooms, departments, colleges timetables and course information including fees.

  • System developers and managers are part of the staff of Ahlia University that efficiently and effectively implementing policies and procedures of the university and develop the system as and when required.
  • Many partitions and modules are in the structure of the system that makes it easy to store information starting from application process and alumnus data, the complete life cycle of all students in the university.
  • All required information that is required by the university, HEC, BQA such as personal, background of the students, their course enrollments, grades, semester, curriculum, course timetables are recorded in the system.
  • ADREG is continuously and consistently improved for providing better services to students, faculty and administrators.
 

Features of ADREG

ADREG System helps Ahlia University in the following

  • Increased efficiency of our operations and the management of student, faculty and of administration processes
  • Improved decision making and better planning
  • Improved resources efficiency and management including and time resources of students, faculty and administrators.
  • Automation to reduce operation time
  • Support the mission of The university by achieving KPIs, and its strategic objectives.
  • Offer current technological services and remote access to students, faculty and administrators.
  • Imbed business Intelligence to support critical decision making, planning and improved services.

For students

  • preregister to courses,
  • add/drop to a course sections,
  • Request of courses,
  • Request to register in a sections of a course,
  • Issue of exam cards,
  • Request of withdrawal,
  • Transcript retrieval
  • Raise inquiry or a complaint,
  • Check any outstanding amount and
  • Online payment of fees.

For faculty

  • Advising – entry of meetings and complete access to advisee profile
  • Automated Absence reminders to students based on faculty entry of attendance
  • Supervision of Projects and Dissertations with automated reminders on supervision and meeting minutes entered in the system are sent by email to students and faculty.
  • Curriculum plans and curriculum sheets
  • Reports for course or programme management and for decision making

For administration

  • Processes in the system helps in increasing efficiency and streamline operations.
  • Effective service delivery
  • Reports for decision making

Ahlia Financial ERP System

Ahlia ERP System is a document-driven, cloud computing total solution software for the commercial and financial management of many types of businesses. With its powerful parameterization, the system can adapt to numerous types of activities such as retail trade, services, or financial business. The Ahlia ERP system has the following modules

  • Accounts Payable Module
  • General Ledger
  • Accounts Receivable Module
  • HRMS & Payroll
  • Utilities & Setup Module
  • Inventory Module
  • Fixed Assets Module
 

The Centre will be responsible for liaising with the Company to enhance and support the services and operations of the system.

ADREG System is integrated with Ahlia ERP System to raise automatic invoices based on course registration and do online payments through ADREG using payment gateways which reflects on the receipts in Ahlia ERP System.

Learning Systems

The Centre will be responsible for integrating the learning systems with the ADREG System for smooth functioning of teaching and learning in the university.

Currently the Learning systems are not integrated or automated with ADREG and Ahlia ERP systems thereby a lot of manual time is spent on assimilating course registrations, course payments and learning systems. This delays the student or faculty access to learning systems. In the Centre the systems can be integrated in order to provide enhanced Teaching and Learning environment leading to increased student satisfaction.

Collaboration Systems

The Centre will be responsible for integrating the Collaboration systems (SharePoint) with the ADREG System for smooth functioning of teaching and learning in the university and enhance the collaboration in the University.

Currently the Collaboration systems are not integrated or automated with ADREG and Ahlia ERP systems thereby a lot of manual time is spent on assimilating events, files, data, news, policies, procedures and resources. This delays the student or faculty access to information. In the Centre the systems can be integrated in order to collaborate effortlessly and securely with team members inside and outside your organization thereby empowering teamwork to provide enhanced Teaching and Learning environment leading to increased student satisfaction.