Dr. Subhashini Bhaskaran
Director of Centre for Information and Learning Systems
Welcome to Centre of Information and Learning Systems, the University Centre of all systems.
We, at the Centre take care of the technical management of ADREG system, Ahlia ERP system, Moodle and SharePoint. We are the Centre that takes care of all the Information Systems and Learning Systems of Ahlia University. The Centre helps in streamlining the systems of the university by unifying, managing and integrating their functionalities to serve smooth functioning of teaching and learning at the university. The main aim is to improve the delivery of services to students and faculty by providing interactive services
VISION
Centre of Information and Learning Systems aspires to fully automate and digitalize all Teaching, Learning and admin processes of Ahlia University by empowering faculty and staff with improved decision making, better planning with resource utilization and optimization.
MISSION
Centre of Information and Learning Systems promotes proactive customer service with secure, reliable, high-quality information system resources to meet the diverse needs of the University.
Our Services
The Centre is responsible for the technical services of:
- ADREG System (Management Information System)
- Ahlia Financial ERP System
- Learning Systems
- Collaboration Systems
Our Goals
- Increased efficiency of our operations and the management of student, faculty and of administration processes
- Improved decision making and better planning
- Improved resources efficiency and management including and time resources of students, faculty and administrators.
- Automation to reduce operation time.
- Support the mission of the university by achieving KPIs, and its strategic objectives.
Roles and Responsibilities
The centre will be responsible for the following key functionalities
- To develop, monitor, update and upgrade functionalities of Ahlia Student Management Information System [ADREG], Learning System (Moodle and MSTeams), Collaboration System (SharePoint) and Ahlia Financial ERP system.
- Support management by providing functionalities to generate operational data for planning and control and help them in decision-making.
- Offer additional functionalities to the management which help in short-term planning, target setting and controlling business functions.
- Help management in goal setting, planning and evolving business plans and their implementation.
- As and when there were new/updated business rules the systems are updated in their functionalities to effectively implement them.
- The systems will be continuously reviewed to make sure the updated policies/ procedures are implemented including user communication and training.
ADREG (Admission and Registration) system is an in house developed web-based Management Information system of Ahlia University. It has modules to store information starting from application process till alumni, the complete life cycle of the student in the university.
- System developers and managers are part of the staff of Ahlia University that efficiently and effectively implement policies and procedures of the university and develop the system as and when required.
- Many partitions and modules are in the structure of the system that makes it easy to store information starting from application process and alumnus data, the complete life cycle of all students in the university.
- All required information that is required by the university, HEC, BQA such as personal, background of the students, their course enrollments, grades, semester, curriculum, course timetables are recorded in the system.
- ADREG is continuously and consistently improved for providing better services to students, faculty and administrators.
Features of ADREG
ADREG System helps Ahlia University in the following:
- Empowerment of faculties, students and encouragement of their participation in governance.
- Transparency and absolute clarity in Administration and Governing.
- Increased efficiency of our operations and the management of student, faculty and of administration processes
- Improved decision making and better planning
- Improved resources efficiency and management including and time resources of students, faculty and administrators.
- Automation to reduce operation time
- Support the mission of The university by achieving KPIs, and its strategic objectives.
- Offer current technological services and remote access to students, faculty and administrators.
- Imbed business Intelligence to support critical decision making, planning and improved services.
E-Services of ADREG for students
- preregister to courses
- add/drop to a course sections
- Request of courses
- Request to register in a sections of a course
- Issue of exam cards
- Request of withdrawal
- Transcript retrieval
- Raise inquiry or a complaint
- Check any outstanding amount and Online payment of fees.
E-Services of ADREG for faculty
- Advising – entry of meetings and complete access to advisee profile
- Automated Absence reminders to students based on faculty entry of attendance
- Supervision of Projects and Dissertations with automated reminders on supervision and meeting minutes entered in the system are sent by email to students and faculty.
- Curriculum plans and curriculum sheets
- Reports for course or programme management and for decision making
E-Services of ADREG for administration
- Processes in the system helps in increasing efficiency and streamline operations.
- Effective service delivery
- Reports for decision making
The FAQs and help manuals are present in this link.
Ahlia Financial ERP System
- Accounts Payable Module
- General Ledger
- Accounts Receivable Module
- HRMS & Payroll
- Utilities & Setup Module
- Inventory Module
- Fixed Assets Module
The Centre is responsible for liaising with the Company to enhance and support the services and operations of the system.
ADREG System is integrated with Ahlia ERP System to raise automatic invoices based on course registration and do online payments through ADREG using payment gateways which reflects on the receipts in Ahlia ERP System.
Learning Systems
The Centre is responsible for integrating the learning systems with the ADREG System for smooth functioning of teaching and learning in the university.
Moodle is a Learning Management System (LMS) used to manage, deliver and measure training and learning online of Ahlia University courses. The app can be installed on PCs, Macs and mobile device. All course materials like powerpoint slides, pdfs, soft copy of text books, hand outs, assessments like assignments, projects, lab exercises are uploaded to Moodle by faculty for the students to study or upload completed assignments and projects. There is synchronization between ADREG and Moodle because of which course registration by students are automatically created in Moodle. The Moodle assignments are linked with plagiarism tools to enable faculty to find the authenticity of students work.
By the left integration and synchronisation, the Centre ensures that there is
- No delay in creation of Moodle courses based on semester offerings.
- No delay in faculty access to Moodle courses based on registration.
- No delay in student access to Moodle courses based on their Add/Drop.
- Better course delivery.
- Improved Teaching and Learning.
- Improved Student satisfaction.
The Centre is responsible for creating and updating Application interfaces with the relevant data that is retrieved automatically from ADREG System to pump in the data to create MS-Teams access for faculty with relevant courses as MS-Teams Groups that are assigned to them in the semester. Also based on the Add/drop the students are added to MS-Teams groups automatically.
By the right integration and synchronisation, the Centre ensures that there is
- Automatic and immediate creation of MS-Teams courses based on semester offerings.
- Automatic and immediate faculty access to MS-Teams courses based on registration.
- Automatic and immediate student access to MS-Teams courses based on their Add/Drop.
- No delay in course delivery.
- Improved Teaching and Learning.
- Improved Student satisfaction.
Collaboration Systems
The Centre is responsible for integrating the Collaboration systems (SharePoint) with the ADREG System for smooth functioning of teaching and learning in the university and enhance the collaboration in the University.
Currently the Collaboration systems are not integrated or automated with ADREG and Ahlia ERP systems thereby a lot of manual time is spent on assimilating events, files, data, news, policies, procedures and resources. This delays the student or faculty access to information. In the Centre the systems can be integrated in order to collaborate effortlessly and securely with team members inside and outside your organization thereby empowering teamwork to provide enhanced Teaching and Learning environment leading to increased student satisfaction.
OUR
TEAM
Mrs. Sakina Abdulrasool
Head of Information Systems
Ms. Hooreya Alawi
Information Systems Support Officer
Mr. Husain Mohamed
Developer
Connect With Us
Centre of Information and Learning Systems
- +973 1729 8947
- sbhaskaran@ahlia.edu.bh
- Sunday to Thursday - 9 AM to 5 PM
Ahlia University
- +973 17 29 8999
- info@ahlia.edu.bh
- Bld 41, Rd 18, Al-Hoora 310 Gosi Complex, Exhibition Road
- Sunday to Thursday - 8 AM to 5 PM
